Zoom Information

Zoom Overview

ZOOM is video/audio conference software hosted in the cloud that enables communication across many mobile devices, laptops, and desktop computers. Once the ZOOM software is downloaded onto devices, it is possible for a faculty member to host a class discussion using only a cell phone, iPad, or laptop using the built-in camera and microphone.

ZOOM provides the opportunity for both faculty and students to share presenting to the rest of the class, sharing screens, sharing videos with audio, using a white board, using polling software, creating breakout rooms for students to use for group projects, and recording courses for faculty and students to be able to reference after the live session is over.

The College has developed guidelines for recording courses. These recordings are only to be used by students in the class, will be taken down at the end of the academic term, and are not to be used for any other purposes.

Teaching a course using Zoom requires instructors to approach how they teach quite differently. You may find that you need to be more organized than you would be in a normal class due to the fact everyone is not in the same room.

Zoom PDF Tutorials

Zoom Meeting FAQ
Download Zoom for Mac or PC
Account Setup
Zoom Best Practices
Zoom Instructions For Integration with DotEd
How to Use a Smartphone/Device as a Webcam
Zoom Guide for Students

Here are the system requirements for ZOOM: https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux

Adding a Zoom Meeting to your Course

  1. Log into your DotED course
  2. Click the Gear Icon and select Turn Editing On from the dropdown menu. You can also press the Turn On Editing link located under Course Administration in the sidebar.
  3. Click Add an Activity or Resource and select External Tool. Press Add.
  4. Enter the name of the meeting under Activity Name and select Zoom Meeting under Pre-configured Tool.
  5. Click Save and Display.
  6. Press Schedule a new meeting.
  7. Enter the meeting information and press Save.
  8. When you are ready to launch your meeting, click on the Meeting title in your DotED course and Press Start.

Zoom Videos

ArtCenter Zoom Demonstration
Zoom Video Tutorials

Zoom Teaching Resources

Zoom Interface
Zoom Required Hardware & Checklist
Zoom Best Practices
Prepping Students for Zoom
Zoom Chat, Screensharing, & Breakout Rooms
Video Playback in Remote Learning

Zoom Safety

In order to ensure the safety of our virtual classrooms, we are recommending safety measures for our ArtCenter Remote Learning instructors using Zoom. We have created the below check list to ensure you know how to use the Waiting Room feature and to reiterate the great tools Zoom provides to ensure the safety of your students in your classrooms and create a productive learning environment! We hope these efforts will ensure your confidence in your ability to manage your classroom’s safety and will ensure your students feel safe to participate!

Managing Safety Before Class

    1. Scheduling a meeting:
      Please only use the DotED “External Tools” feature to schedule all your Zoom meetings. Students will need to enter their Zoom class meeting by click the “Join Meeting” link from their DotED accounts. Learn how to schedule a Zoom meeting using DotED here!


    1. Using the Waiting Room:
      Please enable the “Waiting Room” feature for all of your Zoom classrooms. The Waiting Room is a great way to ensure that all participants in your classroom are active students.

      With the Waiting Room enabled, professors will need to admit each student to the meeting room. A co-host is able to let participants in front he waiting room – this is something a TA can help with! Learn how to use the Waiting Room here!

      Please alert your students that they will be sent to a virtual “waiting room” after clicking their meeting links in DotED. In order to allow professors to take role of students entering class, students should ensure their profile name includes their first and last name. Students can learn how to change their Zoom meeting profile names here!


  1. Lock your classroom:
    Once all your students have entered your classroom, you can “lock” entry to your classroom to prevent anyone else entering the Waiting Room. Learn how to lock your classroom here!

Managing Safety During Class

    1. Policies during class:
      Please reiterate to students that all ArtCenter policies of conduct are in effect during their virtual classes. Find all relevant ArtCenter policies here!


    1. Manage screen sharing:
      At the beginning of each class, professors should use the Screen Sharing tool’s advanced settings to enable only the host to share their screen. Professors can then change this setting
      during class as needed to allow student presentations. This guide demonstrates how to manage screen sharing during class!


    1. Manage the chat window:
      Professors are able to manage use of the Chat window during class. At the beginning of class, we recommend addressing what the chat window should be used for during class. Learn how to manage your Chat window here!


    1. Mute Participants:
      If you need to mute a participant who is having technical difficulties or being disruptive, a Host can mute their microphone by navigating to the Participants window. Learn how to mute participants here!


    1. Removing Participants:
      If a participant is not meant to be in your session or if, for whatever reason, you need to remove a student, you can also remove them from the classroom in the participants window
      Learn how to remove participants here!


  1. Recording:
    Please record your class session to ArtCenter’s Remote Learning Cloud storage. Please do not record to your local computer. Learn how to record your session!

    Students are unable to record class sessions using the Zoom interface.

    If you feel it is necessary, reiterate to students that they should not be recording the class meeting in accordance with ArtCenter policies.

Managing Safety After Class

  1. Policies during class:
    To protect the intellectual property of professors and the privacy of students, a link to the recorded class session should only be shared on DotED

How do I get technical questions answered?

Technical questions about using Zoom should be emailed to: av@artcenter.edu.