Every day, members of the ArtCenter community create and use various forms of intellectual property.

As creators of intellectual property, we expect others to abide by certain laws, regulations, and customs so that our work is used appropriately. As intellectual property users, we have a legal duty to abide by those same laws, regulations, and customs so that we use and share protected digital works appropriately. When you reproduce, display, perform and/or transmit/distribute copyrighted materials you are exercising at least one of the exclusive rights of the copyright holder. How can you do this legally without incurring liability or paying permission fees?

  • Copyright Policy
    • Assume all content, regardless of the format, publication status, and/or absence of a copyright symbol is protected by copyright.
    • Educational use alone does not automatically mean you can use copyrighted works freely in your DotED course.
    • Students hold the copyright to their works.
    • Giving proper attribution is irrelevant in determining copyright infringement.
    • Password-protecting a course does not automatically shield you from claims of copyright infringement or allow the upload of whatever you wish.
  • What Can You Use?
    • Use your own original works, as long as you have not transferred the copyright to another entity, or, if you did, you reserved the right to use the work for your own teaching, research and scholarship purposes.
    • Works in the Public Domain : the primary rule of thumb is that if the work was published in the U.S. before 1923, it is in the public domain.
    • You can use federal government works created by federal government employees within the scope of their employment.
  • Fair Use

    Fair use allows limited use of copyrighted material without requiring prior permission from the copyright holder. Many people mistakenly believe that fair use conveys carte blanche to instructors, as long as the use is educational. In fact, the statute lists four factors to be weighed when making a reasonable, good-faith analysis of the proposed use in order to determine whether it is a fair one. Consideration of all factors is required, although all factors do not have to be in favor of a use to make it a fair one.

    The four fair use factors are:

    1. The purpose and character of the use, including whether the use is of a commercial nature or is for nonprofit educational purposes;
    2. The nature of the copyrighted work;
    3. The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
    4. The effect of the use upon the potential market for or value of the copyrighted work.

    The Visual Resources Association (VRA), an international organization of image media professionals dedicated to furthering research and education in the field of image use and management, has released a Statement of the Fair Use of Images for Teaching, Research, and Study. The statement describes six uses of copyrighted images that the VRA believes fall within the U.S. fair use doctrine.

    These items include:

    • storing images for repeated use in the teaching context and transferring images to new formats if needed,
    • use of images for teaching purposes and the ability to post both large, high resolution images and thumbnails on course websites as online study materials, and
    • the reproduction of images in theses and dissertations.
  • Invoking Fair Use
    • Restrict access to the online material to enrolled students only. If an instructor independently  chooses to leave a course “open” to the public, he/she is responsible for protecting all copyrighted material (for example, locking down PDFs in Adobe Acrobat).
    • Post notices to the top of the DotED course site, informing students of their responsibility to protect copyright:


    Copyright Warning for Journal Articles, Book Chapters, Case Studies, and other printed material, including images, available to registered students in this course:

    The materials on this DotED course site are only for the use of students enrolled in this course for purposes associated with this course and may not be retained or further disseminated. Students enrolled in this class may print one copy of each page for review, research, and educational purposes only.

Frequently Asked Questions

  • How do I access my courses in the new DotED?
    You can access the New DotED in one of two ways. The first method is to access your courses in the same manner that you always have, by clicking on the course title in your Inside Art Center dashboard. The second, more direct method is to go to and log in.
  • Who has access to my DotED course site(s)?
    Instructors have authority over who can view their DotED courses. Students are not able to access courses until instructors have enabled the “Show” setting. Only students who are officially enrolled in courses have access to those courses. Other faculty members and Art Center staff (including Chairs, Directors, and Coordinators) do not have access to courses without express written (email) permission from the instructor. Exception: IT staff (primarily Gayle Burns and Kwasi Boyd-Bouldin) who support DotED have access to the system.
  • How can I transfer content from older courses into the new DotED?
    For the summer term, instructors who have taught courses using the previous version of DotED will have older content imported into the summer 2015 course by default. If your summer 2015 course does not have content imported from a previous term, please content us so that we can have it transferred.
  • How long will I have access to older courses?
    All DotED course sites that contain content will be retained for a period of nine (9) consecutive terms (three years) following the last term in which it was offered. Instructors will have access to their retained course sites via the All Terms link on
  • How do my students access the new DotED?
    Your students will access your courses in the same manner that you do, providing that you have made your course visible to them (see below).
  • How come my students cannot see my class?
    Your courses are not visible to your students until you make them visible. This allows you to set up your course and add content before your students are able to see the course. To make your course accessible, log into your course and click on the Edit Settings link (located in the Course Administration block). Then change the Visible setting to Show and click Save Changes at the bottom of the page.
  • How does Turnitin work with DotED?
    If you would like to use Turnitin with your DotED course, assignments can be created and graded from within your DotED course. Instructions on how to set up and grade assignments can be found HERE. In order to use Turnitin with DotED, you must use the Art Center Turnitin account. It cannot be integrated with individual Turnitin accounts or accounts from other institutions.
  • Can I still email my entire class?
    Yes, you can still email your entire class from your Inside Art Center dashboard or from within the course.
  • Is there training available?
    We hold several workshops each term about how to use DotED and one on one training session can conducted in person or via web conference. Please see for a workshop schedule and contact information.


  • Adding files and folders to your DotED Course

    There are two ways that you can add an individual file to your DotED course, the Drag & Drop method and adding it as a resource. You can also add compressed ZIP files as folders, please see below for instructions on how to use each method.

    Adding Individual files using Drag & Drop
    This is the easiest way to quickly get files into your DotED course.

    1. Click the Turn On Editing link in the Administration block or from the Settings Gear drop down menu.

    2. Next, simply Drag your File from your computer and drop it into the Section that you would like it to be added to. The file is automatically added to the section when you release the mouse.

    Adding Individual files as a Resource

    1. Click the Add an Activity or Resource link, Select File from the Resources list and press Add.

    2. Enter the name of your file and any other relevant information. Press the Add File button, select your file and press Upload this File.

    3. Press Save and Return to Course to save changes.

    Adding ZIP files as folders

    1. Create a compressed file (.zip) of the folder that you would like to upload.
    2. Click the Turn On Editing button on the upper right side of the screen.
    3. Drag the ZIP file into the desired Weekly Section of your DotED course.
    4. Select Unzip Files and Create Folder
    5. Repeat until you have added all of your folders and click Turn Editing Off.
  • Import Content from a Previous Term

    You can manually import any content from a previous DotED course going back as far as Summer 2015 using the instructions provided below. For any content older than that, please contact us at so that we can locate and import the content into DotED.

    1. Click the Import link in the Administration block or from the Settings Gear drop down menu.


    2. Select the course that you would like to import data from (Use the Search bar if you know the course name you would like to import) and press Continue. Select the settings you would like to import and press Next.

    3. Select the sections that you would like to import into the your course and press Next. Lastly, on the following screen, confirm the content that you have selected and press Perform Import.

  • DotED Course Sections

    Each DotED course is divided into 15 sections, an introductory section and 14 weekly sections corresponding with the length of each ArtCenter term. Each section has an editable summary and title along with the ability to add unlimited activities and resources.

    Editing Section Summaries

    To edit the summary or title of any section in a DotED course:

    1. Click the Turn On Editing link in the Administration block or from the Settings Gear drop down menu.

    2. Press Edit in the section that you would like to add content to and select Edit Section (if you are adding content to the course introduction) or Edit Week (If you are adding content to a weekly section).

    3. Enter the content that you would like to add to the section Summary, then press Save Changes.

    Adding Activities and Resources

    Courses in DotED are primarily comprised of a combination of Activities and Resources. By using the tools available, a course can function as a simple supplemental document repository or as a full capable online course complete with assignments, assessments, and more.

    To add any type of Activity or Resource:

    1. Click the Turn On Editing link in the Administration block or from the Settings Gear drop down menu.

    2. Click the Add an Activity or Resource link.

    3. Select an Activity or Resource and press Add.

  • Assignments (Turnitin & DotED)

    There are 2 types of assignments that can be used in a DotEd course. You can select the DotED Assignment activity or you can create a Turnitin assignment. Both assignment types allow your students to submit work digitally however the Turnitin assignment is integrated with Turnitin’s originality checking software.

    Creating a Turnitin Assignment

    1. Click the Turn On Editing link located under Course Administration.
    2. Click the Add an Activity or Resource link and select Turnitin Assignment 2 from the Resources list.
    3. Enter the Assignment Name and a Description.
    4. There are several settings that differentiate a Turnitin Assignment from a normal assignment in DotED. You can set the submission type, number of parts, file type, and whether to display the originality report to students.
    5. You will also need to specify the Start Date, Due Date and Post Date.
      *It is important to note that students will not be able to see feedback such as Grammar Check until AFTER the post date.
    6. Under Originality Report options, you can set how you would like the originality report to be used when grading the assignment.
    7. Click Save and Return to Course.
    DotED Assignments
    1. Click the Turn On Editing link in the Administration block or from the Settings Gear drop down menu.

    2. Click the Add an Activity or Resource link, Select Assignment from the Activities list and press Add.

    3. Add an Assignment Name,  Description, and any other supplemental files as needed.

    4. Next, scroll down the page and set the Availability (due dates), Submission type, and any other settings as needed. Once you have completed adjusting the settings, press Save and Return to Course.

  • Emailing Your Class

    You can email your class from within your DotED course or your Inside ArtCenter dashboard. Your course does not have to be activated in order to email your class. If any of your students reply to an email sent from the DotED course, their message will go directly to your ArtCenter email (or wherever you have your official email forwarded to). You do not need to log into DotED to check or respond to student email.

    1. Click Compose New Email link in the Quickmail block to launch the email editor.
    2. To select the email recipients, click their name in the Potential Recipients list and press the Add button to add them to the Selected Recipients list. You can also press Add All to add the entire class.
    3. Add any attachments (if needed) and enter the message Subject and text.
    4. Select Yes next to Receive a Copy if you would like to be copied on the email, then press Send Email to send the message.
  • Gradebook Set-up

    The default (and DTL supported) gradebook format is called “Natural Grading” which simply means that a student’s grade is equal to the number of points earned out of the number of points possible. You will have the option to select the grading option when creating a DotED Assignment, a Turnitin Assignment, or other graded activity (such as a discussion board response). Simply scroll down to and expand the Grade drop down menu when creating the activity. The default grade type is Point and you can enter in any point amount desired. Once the set-up is complete, save and repeat as needed for your assignments. Once you have entered all of your assignments, the gradebook will be set up for use.

    If a student does not turn in an assignment, it is important to enter a “0” for the points earned in order for their gradebook total to be accurate.
    There are other aggregation options available in the Moodle gradebook but Natural Grading is the method that DTL recommends and supports. More information on other methods can be found at:

  • Adding Teaching Assistants
    Students that have been cleared by Human Resources can be added to any DotED course by the administrator. Once your potential Teaching Assistant has submitted their paperwork to HR and it has been processed, contact the Help Desk so that they can be added to your DotED course.
  • Merging Courses
    If you are teaching multiple sections of the same class in a term, the classes can be merged in order to consolidate the rosters (for easier attendance tracking) and to make sure both sections can access the same DotED course. Cross listed sections can be merged as well with the consent of all faculty assigned to the courses. Please contact the Help Desk if you would like any of your courses merged or for more information about the process.


The following guidelines refer directly to DotED usage but can be applied in principle to any technology directly supported by Digital Teaching and Learning. Please contact Gayle Burns for any additional questions regarding guidelines governing the use of DotED.

  • Accounts & Access

    DotED accounts are available for all instructors (full- and part-time), TAs who are assisting with DotED course sites, and all currently enrolled students at Art Center.
    Students, instructors, and staff will log in using their Art Center usernames and passwords.


    DotED course sites can be accessed in either or two ways:
    Via the Inside portal’s list of current courses on an individual’s Dashboard
    Directly from the web, at

  • General Information
    Requesting a Course Site

    It is not necessary to request academic course sites as they are created automatically in DotED through integration between DotED and the official course system, handled by the Office of Enrollment Services.

    Course Site Identification

    DotED course sites follow the standard course naming convention.

    Term-Subject-Course No-Section No-Section ID

    For example: 14SU-IDF-103-01-30792

    Course Site Availability / View-ability

    Instructors will have access to course sites in Week 11, prior to the upcoming term. Students will have access to course sites the day after they register for a class if the instructor has made the course visible.

    Your courses are not visible to your students until you make them visible. This allows you to set up your course and add content before your students are able to see the course. To make your course accessible, log into your course and go to Edit Course Settings, change the Visible setting to Show and clicking Save Changes at the bottom of the page.

    Adding / Dropping Students

    Students will automatically be added and dropped daily, based on the registration process.

    • Instructors are not able to add students manually, and Educational Technology cannot honor requests to do so.
    • For more information on the add / drop process, please contact the appropriate department Chair or the Office of the Registrar.
    Students are removed from a course site at the end of Week 1 of the following term, per terms of copyright Fair Use.
    • Instructors should advise students to download and save any assignments or other documents from the term, as students will not be granted any access after the Week 1 deadline.
  • Managing your DotED Content
    Storing Course Content in DotED

    Course content (documents, images, videos, etc.) can be stored on DotED in a folder called My Private Files that is unique to each instructor. (My Private Files is not supported for students.)

    • Instructors are responsible for locating and retrieving their own information from their private files. The Education Technology department is happy to assist with setting up a workable file structure.
    • Instructors are strongly encouraged to maintain copies of all course materials on their own personal storage solutions as a best practice.
  • Course Backups
    Routine Server Backup

    Data on the DotED server are automatically backed up on a nightly basis by IT.

    Backing Up Course Sites to Personal Storage

    Instructors are responsible for backing up any content that is uploaded into DotED. A standard back up of your course can be provided to you on request by DTL. DotED course backups can either be uploaded as a course into a compatible Moodle installation or the files can be extracted from the back up by the instructor for personal use by following the directions below:

    The backup file can actually be opened with any zip/unzip program you can download. Once you open the file, you need to extract:

    The files.xml file.
    The files directory (folder).

    Next step would be to open the “files.xml” file in a text editor, and:

    Search for the name of each file you want to get.
    Take note of the value of the corresponding content hash tag.
    In the “files” folder you extracted, locate the file whose name is the same as the value of the contenthash and which will always be located in a folder whose name corresponds to the two first characters of the file name.

    For example, let’s assume there is a “backup_courses-120730.mbz” file of which the “files.xml” file and the “files” folder have been extracted. There is a PDF file named “Leadership.pdf” that is required for another purpose.
    Open the files.xml file and:

    1. Search for the string “Leadership.pdf”, which in this case is found under the following group tag:

    <file id=”12345″>

    2. Take note of the corresponding contenthash value: fb6cf43a9b2d432403c70a2cb4c340dbb6225631.

    3. As the first two characters of the contenthash are “fb”, open the “fb” folder inside the “files” directory (which was previously extracted), and there is a file named “fb6cf43a9b…”. Rename that file as “Leadership.pdf”, and then move it to another location. Repeat this for all the files required, using the correct contenthash value of course.

    Restoring Course Sites to DotED

    DTL is responsible for restoring any courses in DotED. Please contact us directly for more information.

  • Course Retention & Deletion
    Course Site Routine Retention

    All DotED course sites that contain content will be retained for a period of nine (9) consecutive terms
    (three years) following the last term in which it was offered.

    • Instructors will have access to their retained course sites via the All Terms link on
    Course Site Routine Deletion

    After the nine terms have expired, the course site will be permanently deleted from the Art Center servers.

    • IT staff cannot retrieve course sites, or any related content and materials, after they have been deleted.
    • This process is automatic, and individual or department requests to retain course sites for a longer period cannot be honored.
    • A list of courses set for deletion will be made available at the end of each term prior to the actual deletion. Instructors will not be individually notified, and are responsible for checking this list and making arrangements to save any course sites to a personal storage solution.
    • The Educational Technology department is happy to provide guidance on this process.

    Instructors who have been away from Art Center for more than three years will not be able to access either their course sites or course materials. Instructors should compress course sites and secure copies of content and materials on their own storage solution at the end of each Art Center term.

    • The Educational Technology department is happy to provide guidance on this process.
  • System Upgrade Policy

    The Educational Technology department will watch for and review new releases of Moodle, and will maintain a list of suggestions from instructors, students, and staff regarding plug-ins and other potential improvements.


    Once approved, upgrades and plug-ins will initially be loaded into a test environment where they will be tested for integration and functionality. Once an enhancement is deemed acceptable (“safe”) for the production environment, Application Services will load it into the live instance of DotED and document the change.

    • The Educational Technology department will notify the appropriate constituents that the change has been made, and will update all relevant user support documentation.
  • ArtCenter Technology Guidelines
    Appropriate Use of Usernames and Passwords

    Instructors (or staff members) may not give their Art Center credentials (username and password) to anyone, including but not limited to, a student, another instructor, a staff member, or someone not affiliated with Art Center College of Design. Any person who shares his or her Art Center credentials is out of compliance with Federal privacy laws. Art Center cannot and will not be liable for any loss or damage arising from instructor failure to comply with their duty to maintain security and privacy. Please contact the Human Resources department for more information.

    DotED TAs

    Students will not be added to a DotED course site to assist instructors unless they are an official (i.e. employed) Teaching Assistant.

    • Instructors who have a TA assigned to their DotED course should contact the Educational Technology department and request special “TA permission” to the course site for that student. HR must verify that the student is an official TA.
    • TAs are granted a special “TA permission” that allows them to add content, including syllabi, course readings, and assignments. TAs are not able to view grades or other personal information about enrolled students (per compliance with Federal privacy laws).
    Adding Students / Instructors to a Course Site

    Instructors cannot manually add students, co-instructors, or guests to their DotED course sites.

    • Students are never added to a course site in which they are not officially enrolled. Art Center does not allow course auditing.
    • Co-instructors of record will automatically be granted instructors permissions to a co-taught course, and the course will appear on both instructors’ Inside Dashboards.

    Requests for adding an additional Art Center instructor to a course site (to observe or guest lecture) should be submitted to Technology Help Desk. On a case-by-case basis, some requests might require the approval of the Human Resources department.

    • A link will be provided to the additional instructor, by which the instructor can access the course site.
    • The course will not appear on the additional instructor’s Inside Dashboard.
    Requesting Guest Access

    Requests for adding a non-Art Center guest to a course site should be made to the Technology Help Desk. On a case-by-case basis, some requests might require the approval of the Human Resources department.

    • If approved, IT will generate a temporary username and login for the guest, and provide a link by which the guest can access the course.
    • The credentials will expire on the last day of the term in which the course is offered.
    Grade Changes and Incompletes

    If student access to a course site is necessary during the following term, to address a grade change or an incomplete, the request to reactivate the student’s access must come from the Office of Enrollment Services. (Not from the instructor, the Chair, or the student.)

    • For more information on grade changes and incompletes, please contact the appropriate department Chair or the Office of Enrollment Services.
  • Copyright & FERPA

    Instructors and students using DotED are responsible for ensuring that all materials used comply with international copyright law and Federal privacy laws. For any questions on FERPA, please contact the Office of Enrollment Services.

    Best practices include:

    • Art Center employees (instructors, staff) may never share usernames or passwords with another person (instructor, student, staff, or someone outside of Art Center).
    • Access to course sites should be limited to enrolled students. This is the default setting for all DotED courses.
    • The following disclaimer should be posted at or near the top of every DotED course site:
      COPYRIGHT NOTICE: The materials on this course Web site are only for the use of students enrolled in this course for purposes associated with this course and may not be retained or further disseminated. Students enrolled in this class may print one copy of each page for review, research, and educational purposes only.